Deciding how to set up and maintain the printing environment is always a headache for any IT administrator.
One of the critical decisions that need to be made is to choose whether to configure a print server or apply direct IP.
There is no wrong or right choice between the two; many companies have lowered their costs thanks to the print servers. The printing services (งานพิมพ์ which is the term in thai) provides an avenue for a uniform work.
What Are The Advantages Of A Print Server
The main advantages are:
- Central management of printers;
- Organized print queue;
- Simplified audit;
- Shared drivers;
- Accounting and quotas.
Let’s talk a little more about them below.
· Central Printer Management
The administrator can do all management of print settings, job audits, and printer permissions in one place.
· Organized Print Queue
When a user prints a document on their PC, the printer groups the request as an individual job.
In this way, each print job is treated as a separate entity, so there is no danger of having the printer “mix” pages of your work with those coming from another computer.
If the printer is busy, jobs go to a queue to wait their turn, or they can also be redirected to another printer by the administrator.
· Simplified Audit
Because print management is centralized, relevant information such as paper jam, toner level, and other data is easily accessible, unlike when the printer is isolated on the network, because in this case the information is linked locally.
· Shared Drivers
All drivers are installed together with the server. In this way, it can share the drivers with the computers that make some request of impression.
This means that when upgrading the drivers, the entire network will be receiving the same update.
· Accounting and Quotas
Along with print ticketing software, you can control all the impressions made by each user or each group.
Also, you can still create impression quotas by user or groups, and record what, when, and by whom each document was printed.